Procedure for the Election of Wardens

A) Electing a Warden following the end of the three-year tenure

Anticipated Warden vacancies are published on the website and in the Yearbook and thefollowing procedures apply.

  1. The Secretary of the Freemen writes to all Members of the Company in Januaryinforming them that there is a vacancy for the Warden’s position and includes an application form to be completed and returned. A period of two weeks is normally given with a deadline date.
  2. An outgoing Warden is entitled to be a candidate for another term of office and he/she must complete the application form in the usual way.
  3. If only one nomination is received, then the application form goes to the Wardensfor approval.
  4. If approved the Chairman writes to that person confirming their appointment and that they will take up the post from the May Guild Day.
  5. If more than one nomination is received the Secretary notifies the Company Members and a voting paper is sent out confirming the names of the candidates. A period of two weeks is normally given with a deadline date.
  6. Candidates can vote for themselves.
  7. Whoever gains the most votes would be the successful candidate. The Chairmanwrites to that person confirming their appointment and that they will be in post forthe May Guild Day.
  8. The results are placed on the website and will include the number of votes cast for each candidate.
  9. If the Secretary of the Freemen wishes to continue as a Warden at the end of tenure, then the election process must be conducted by the Chairman or the Membership Secretary.

B) Electing a Warden before the end of the three-year tenure

All the above procedures apply with the exception of 1 and 7, which now reads;

1. The Secretary of the Freemen writes to all Members of the Company as soonas possible after the vacancy is known, informing them that there is a vacancy for the Warden’s position and includes an application form to be completed and returned. A period of two weeks is normally given with a deadline date.

7. Whoever gains the most votes is the successful candidate, and the Chairman
writes to that person confirming their appointment and will commence their duties with immediate effect.

C) Electing a Warden when there are no candidates from the Company with the vacancy

As a result of previous experience when no candidates have presented themselves froma Company with the vacancy, it has been necessary to appoint a Warden from a memberof another Company. To regularise this anomaly the following statement will be placedon the website and in the Yearbook to ensure that all Members are aware of the situationand have the opportunity to express an interest in becoming a Warden.

Where no candidates are forthcoming from the Company with the vacancy, then any member from any other Company may apply to become the Warden for that Company.

If you are interested in becoming a Warden under these circumstances please registeryour interest by contacting the Secretary of the Freemen who will place your nameon a list. Should a vacancy occur under these circumstances in the future, you will becontacted and an application form will be sent out to you.

Where no candidates are forthcoming from the Company with the vacancy, then anymember from another Company who has expressed an interest in becoming a Wardenand currently on the list, will be sent an application form by the Secretary of the Freemen to be completed and returned. A period of two weeks is normally given with a deadlinedate.

Then the standard procedures would apply for either:

(A) Electing a Warden following the end of the three-year tenure. 

(B) Electing a Warden before the end of the three-year tenure.